Program Coordinator II Graduate School

Profile

Staff Vacancy Announcement

The

Graduate School

invites applications for a

Program Coordinator II

to join their team. This position will have several duties related to organizational and administrative tasks, such as University of Montana Graduations Coordinator, receptionist, accounting and budgeting, and project management. The

Program Coordinator II

will assist with providing functional supervision to student workers (including training responsibilities) as needed.

Key duties and responsibilities of this position include:

Provide training and supervision to work-study students, graduate students, and temporary employees in areas pertaining to admissions, electronic file maintenance, communications, and Graduate School business practices

Coordinate activities related to processing admission applications for all UM graduate programs:

Recruiting, admission, and denial of graduate students, including attention to the scale, admissions funnel, and diversity of the applicant pool

Work with programs to maintain accurate and engaging admissions portals

Work with programs to develop communication plans and effective recruitment processes for generating and pursuing admissions leads.

Monitor and maintain accurate files for admitted students.

Contribute to coordination of electronic marketing/social media.

Attend training and work cooperatively with the Global Engagement Office to become certified to generate visa paperwork for incoming international students.

Assess and assign residency status for incoming students.

Consult with departmental administrative staff to improve functioning of application and admission processes and advise departments on international admissions.

Provide direct student service by answering the phone, assisting walk-ins, and electronic correspondence regarding admission and current status. Develop and maintain training manual.

Cross train with Program Manager in order to assist with graduations.

Work with technical staff to edit and maintain Graduate School web site and electronic marketing efforts, continuously updating them to keep them fresh and effective.

Work with IT personnel to implement Slate Admissions program. Train and support departmental staff on using Slate for admissions, recruiting and communication plans.

Develop and maintain communication plans for Graduate School business.

Most compelling complexity of the position is the need for scrupulous accuracy in application and admissions processing, as well as maintenance of student records; familiarity with a number of computer applications or demonstrated ability to learn them; and ability to know and disseminate fluctuating requirements of all degree programs, including knowledge of Graduate School policy and Graduate Council modifications, exceptions, and changes of policy. Work requires the use of intellectual analysis and evaluation and the application of professional principles and practices to run departmental operations.

Upon completion of training, the incumbent will have developed:

Familiarity with Banner, Excel, AXIOM, SEVIS, fsaATLAS, and CollegeNet programs

Familiarity with Graduate School policies and procedures, including (but not limited to) admission and degree requirements of individual departments, understanding of recruitment principles, familiarity with procedures for status changes, and generation of visa paperwork

Required Skills

Considerable knowledge and skill in the Microsoft Office Suite

Highly developed ability to gather and interpret Information

Ability to work cooperatively and professionally with faculty, staff, UM departments, and students

Ability to learn, assimilate, process, and disseminate detailed information

Exceptional ability to communicate effectively and accurately (including both oral and written communication)

Familiarity with the academic process

Ability and willingness to learn, implement, and work with new technology

Minimum Required Education

High School Diploma and two (2) years’ experience or an equivalent combination of education and experience

Preferred Qualifications

Banner experience

Advanced college coursework or complete college degree

Extensive knowledge about and relationship with the various graduate programs that allows the knowledge of what information to put out on the Graduate School’s social media marketing avenues.

Presentation Skills

Clearly articulate complicated information to audiences who may have limited English speaking abilities

Knowledge of immigration regulations

Knowledge of UM’s strategic plan in regards to recruitment of international students and minorities

Knowledge of international and national indigenous cultures

Knowledge of tribal enrollment policies

Knowledge of American Indian funding at the tribal, state, and national level

About the Graduate School

and UM

The Graduate School is responsible for promoting the advancement of graduate learning through scholarly research and instruction and recognizes the achievement of this goal by awarding of advanced degrees. The Graduate School has primary responsibility in the approval of new degree programs, recruiting and admission of students, recommendation of degree recipients and selection of faculty allowed to teach and supervise graduate students. Additional responsibilities include: decisions on program quality through periodic review, decisions on student In progress, maintenance of academic records, allocation of student financial assistance, including fee waivers, and enforcement of University and Board of Regents’ academic standards. The Graduate School is responsible for publishing the Graduate Catalog or View Book and for maintaining an informational web site for faculty, prospective and continuing students.

The University of Montana is flagship, research institution with approximately 10,000 undergraduate and graduate students. It is located in Missoula, a culturally vibrant community of about 75,000, surrounded by mountains and three rivers converge. Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action

: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always; partner with place; and proudly tell the UM story.

To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

University of Montana

Video: Mission First, People Always

UM on YouTube

Position Details

Position Title:

Program Coordinator II

Position Number:

NEW

Department:

Graduate School

Work Schedule:

Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year

Salary:

$16.25/hr

Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan

, email the

Compensation Department

Union Affiliation:

FOCUS-MFPE

Probationary Period:

Six months minimum

Benefits Include

Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:

References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:

Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Company info

The University of Montana
Website : https://www.umt.edu