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Job Details

Senior Academic Records Specialist - Graduate and Professional Registrar

Company name
Azusa Pacific University

Azusa, CA, United States

Employment Type


Posted on
Aug 31,2019

Valid Through
Dec 14,2019

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APU is seeking employees who desire to engage in our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is pleasing to God and edifying to one another.

The primary responsibility of this position is to coordinate and ensure accuracy of the permanent academic records of graduate students.

Required Education

Bachelor’s degree, Master’s preferred. Excellent oral and written communication

Required Experience

Two to five years experience in higher education student records technology or related field. Experience in PeopleSoft Campus Solutions preferred.

Primary Duties

Assists with training of new academic records specialists.

Functions as back up to the Assistant Registrar for answers to transfer, degree clearance and academic records questions from the academic records specialists and academic program staff and faculty.

Works with Registrar Leadership to address Special Projects needs

Coordinates the development of the Academic Records Specialist Procedure Manual.

Assists with staff cross-training of graduate and professional programs.

Supervises student staff in the academic records area.

Serves on Sub-Committees representing the Office of the Graduate and Professional Registrar

Evaluates and verifies that all graduation requirements have been met and posts degrees to permanent academic record

Coordinates the diploma ordering process for all master’s and doctoral degrees.

Manages the workflow processes and timeline for grading. Uses in-person appointments, e-mail and telephone to explain academic policies related to grading, academic probation, dismissal procedures and graduation process to students, faculty, and staff.

Maintains open and appropriate communication with faculty, deans and students regarding academic policies and procedures.

Provides Degree Verification Letters upon request.

Evaluates and posts transfer work as needed.

Informs the Assistant Registrar of problems related to student academic records.

Is proficient in the use of university integrated student database, PeopleSoft, and software tools.

Performs other duties as assigned by the Assistant Registrar.

Committed to a Christ-centered, multicultural community that values diversity

Support, affirm, and sustain the beliefs, values, and mission of the university in all facets of one's role and through the university's daily living expectations.

Assists with Commencement planning and execution, and is required to work all Saturday commencement events (Winter and Spring) of each calendar year.


Excellent organizational, problem solving, and oral and written communication skills.

Ability to balance a variety of tasks and demands.

Training skills for staff and student employees.

Knowledge of office operations.

Experience with complex databases.

Mental Demands


Able to participate in developing processes to meet the records needs of diverse programs.

Analysis and strategy skills.

Work under pressure to meet deadlines.

Work effectively with other staff.

Judgment and discretion skills.

In agreement with the purpose and goals of Azusa Pacific University in providing a Christian-based higher education for its students.

Physical Demands

Sitting for extended periods of time, and repetitive motions for operating computer mouse and keyboard.

Hearing and speaking on telephone.

Ability to lift, pull, bend, grasp and occasionally lift up to 20 lbs, reach top of four-drawer file cabinet.

Attend meetings on other campus locations.

Visual Demands

Computer monitor, reading.


Pleasant office setting, comfortable temperature.


Two to five years experience with higher education student records technology or related field. Proficient in Google Apps, Microsoft Office, Word, and Excel.


Grade 7: $19.49 - $25.33

Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation.

Click below to discover some of the many benefits APU employees enjoy including competitive health care options and a generous tuition discount.

You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here:

Azusa Pacific University will conduct a background check on all final candidates.

Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.

Job Location

Azusa, California, United States

Company info

Azusa Pacific University
Website :

Company Profile
Azusa Pacific University is a comprehensive, evangelical, Christian university located 26 miles northeast of Los Angeles, California. A leader in the Council for Christian Colleges & Universities, APU is committed to excellence in higher education. Offering more than 100 associate’s, bachelor’s, master’s, and doctoral programs on campus, online, and at six regional campuses across Southern California, APU continues to be recognized annually as one of America’s Best Colleges by U.S.News & World Report.

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