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Job Details

Assistant Director IMSB Facilities Operations

Company name
University of Michigan

Salary
$40,000.00 – $51,000.00

Location
Ann Arbor, MI, United States

Employment Type
Full-Time

Industry
Manager, Operations, Facilities, Education

Posted on
Feb 04,2019

Valid Through
May 20,2019

Profile

Job Summary

Department Summary

The mission of the University of Michigan Recreational Sports is promoting a healthy lifestyle through engagement, leadership and activity. The Department operates multiple programs, four indoor facilities and two outdoor field complexes. The department consists of 36 full-time staff and over 650 student employees. Established in 1913, the department is considered to be one of the first collegiate recreation programs and is the first program to have a facility dedicated to student recreation (Intramural Sports Building, 1928). Recreational Sports reports to Student Life through the Associate Vice President of Student Life.

Job Summary

The Assistant Director is responsible for providing overall leadership and management of daily operations at one of three comprehensive indoor Recreational Sports facilities (Central Campus Recreation Building, Intramural Sports Building, North Campus Recreation Building). This includes personnel, policies and procedures, scheduling, equipment, sales, membership, risk management and maintenance and repair. Creates budgets, policies, procedures, and directs operations of all areas of oversight. Coordinates all scheduling requests for assigned facility including internal programs, external customers and other university departments and user groups. Work closely with the Rentals and Special Events staff to assist in coordinating external events. Provides outstanding customer service, strategic leadership and vision, mentorship and direct supervision for staff in all areas of oversight. Provides direct supervision to one full time Maintenance Mechanic and approximately 100 student staff including Building Supervisors, Membership Services Assistants and Fitness Attendants. Serves on assigned committees to represent the Department.

Responsibilities*

Facility Management (40%)

: Recruit, hire, train, supervise, and evaluate all operations staff. Deliver high quality customer service. Direct operations to support the mission and the financial success of the department. Working knowledge of risks associated with facility to include federal, state, University and department policies related to security, fire, life, occupational and safety regulations. Coordinate and supervise facility schedules; oversee open recreation which includes revision of policies, maintaining standard setups and promoting play. Collaborate with University Plant Services to create and monitor work orders to ensure quality levels of maintenance and custodial support for facilities. Oversee Pro Shop operations to include purchase, maintain inventory, and replacement of check out equipment and concession items. Work with internal Recreational Sports programs and other University departments, including but not limited to, Athletics and Kinesiology for shared use space in Recreational Sports facilities.

Fiscal Oversight (10%)

: Prepare, oversee, forecast, and manage the operating budgets of areas of oversight; manage pro shop equipment purchasing; ensure compliance of operations with Department, Division, and University policies; work collaboratively with Departmental financial staff and the Student Life Business Office. Establish and meet budget goals. Design and produce reports and other analytical mechanisms in order to assist with overall analysis of the Recreational Sports operations.

Staff Oversight (30%):

Provide supervision, direction, coaching and mentoring of direct reports; ensure direct reports represent the Department in a positive way; evaluate and provide regular feedback to direct reports; ensure the hiring and development of student facility staff meets Department needs and goals.

Leadership (10%)

: Provide departmental leadership; develop and enforce departmental policies; ensure the development of students in all areas of supervision; serve on committees or work teams to support the Department, Division and University; collaborate with University colleagues to represent the Department.

Other Requirements (10%):

Evening and weekend work responsibilities, as needed; be available by phone to provide leadership during times facilities are operating; attend professional development opportunities, as assigned; other duties as assigned.

Required Qualifications*

A Bachelor's degree in Higher Education, Student Affairs, Recreation, or related field

Minimum of 2 years’ professional work experience in athletic or recreational facility operations management

Minimum of 1 years’ experience with facility scheduling

Minimum of 1 years’ experience in personnel administration

Effective organizational, management and leadership skills within a campus recreation or other related programs

Current certifications in CPR, First Aid, and AED or the ability to obtain within six months of hire

Desired Qualifications*

A strong background in risk management as it relates to recreation facility operations

Experience in supervising facility operations staff

Experience in development and oversight of facility operation and personnel budgets

Experience in the successful development of students or staff

Knowledge of facility and equipment repair and preventative maintenance

Sustained involvement in NIRSA or other professional associations

Additional Information

This role may have reporting obligations under Title IX and Clery.

Position Criteria:

A successful candidate will possess certain leadership characteristics deemed important to success in the position. These characteristics include:

Strong interpersonal and written communication skills with attention to detail

Excellent customer service

A highly collaborative and consultative style within and outside of the organization

An ability to make difficult decisions with diplomacy and inclusion

An innate capability of understanding organizational and student needs and interests

A history of having high levels of trust and integrity

An ability to motivate staff towards a common vision and high performance

An entrepreneurial and innovative attitude

Motivation to create productive learning experiences for students who participate in recreation

Financial/Budgetary Responsibility

Prepare, oversee, forecast, and manage the operating budgets of areas of oversight. The total annual budget responsibility of this position is estimated to be between $300,000-400,000.

Working conditions

Evening and weekend work responsibilities, as needed; be available by phone to provide leadership during times facilities and programs are operating.

Physical requirements

Ability to lift equipment/supplies weighing up to 50 lbs.

Direct reports

Full Time Regular AFSCME Maintenance Mechanic (1)

Student Building Supervisors (20-25)

Student Membership Services Assistants (30-40)

Student Fitness Attendants (30-40)

#studentlife

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Company info

University of Michigan
Website : http://www.umich.edu

Company Profile
Welcome to the University of Michigan, a place with deep traditions focused on creating brighter futures. We invite you to explore the diverse and vibrant community that makes us the home of Leaders & Best.

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