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Job Details

Academic Advisor II College of Humanities and Sciences/Dean

Company name
The University of Montana


Missoula, MT, United States

Employment Type

Counseling, Education

Posted on
Sep 04,2019

Valid Through
Dec 18,2019

Apply for this job



College of Humanities and Sciences/Dean

invites applications for an

Academic Advisor II

position to support the academic success of students and serves as a resource for faculty and advising colleagues across the College of Humanities and Sciences and the University of Montana. Through individual appointments, walk-in advising, group advising and creation of advising materials, this position will serve as a primary advisor with an assigned caseload of undergraduate students in the Department of Psychology. Additionally, this position will meet with students on a walk-in basis providing information and direction to students whose advising home is the College of Humanities and Sciences Advising Center.

The Academic Advisor II will collaborate closely with the department chair and psychology department faculty in order to be well versed in curriculum requirements, and support retention and recruiting efforts. This advisor will forge relationships with staff in campus offices that provide student services, such as TRIO, Disability Services, Career Services, Financial Aid, Honors College, the Writing Center, Tutoring Services, Office of the Registrar, Academic Enrichment, and the Office of Student Success in order to make effective referrals.

The Academic Advisor will:

Establish expertise in knowledge of curriculums to advise students majoring or minoring in psychology. Maintain familiarity with the College of Humanities and Sciences undergraduate programs and curricula. Act as a liaison between students and departments.

Advise current, transfer, returning and prospective students on academic program planning in person, by e-mail, and by phone.

Advise students on academic standards, major selection and requirements, General Education requirements, academic policies and procedures.

Train and coach students in use of academic resources, including the University Catalog, CyberBear, Degree Works and Starfish.

Utilize various student information systems to assess student progress and record contacts.

Conduct core course registration for incoming freshmen.

Assist students with academic appeals, withdrawal, drop and add petitions, reinstatement plans, degree plans and graduation applications.

Connect students to academic and career development experiences and opportunities including student clubs, internships, undergraduate research, study abroad and conferences.

Encourage student use of career assessments and resources.

Assist with Psychology department and College of Humanities and Sciences recruitment and retention efforts; meeting with prospective students and parents at UM Days, transfer student events, and other College of Humanities and Sciences events.

Assist with developing advising materials and workshops including web pages. May disseminate information via email distribution lists.

May provide guidance and direction on academic catalog updates and undergraduate course scheduling.

Oversee the management, awarding, advertising and stewardship of psychology department scholarships, serving as the contact person for questions related to scholarships, effectively use the appropriate scholarship management technologies and working collaboratively with UM FAID and UMF regarding scholarship management.

May serve as project management lead on at least one area in the H&S Advising Center office. Contribute to the smooth running of a college advising center.

This position requires the incumbent to skillfully conduct advising appointments, demonstrating in-depth knowledge of academic curriculums, academic policies and services and resources for students at the University of Montana. Academic advisors foster relationships with advisees leading to enriched undergraduate experiences. This advisor will utilize advising technologies to review student records, document appointments and additional student contacts and track student progress, and make effective referrals to campus resources; leading students in assessing options and making sounds decisions to support their academic success.

Required Skills

Ability to learn in detail the psychology undergraduate curriculums.

Ability to learn the University of Montana General Education curriculum and other graduation requirements.

Ability to advise students regarding a myriad of issues from course selection to withdrawals and reinstatements to support services such as tutoring and counseling.

Familiarity with University of Montana academic policies and processes including waitlists, probation and suspension, withdrawals and reinstatements.

Ability to guide students through appeals and petition processes.

Knowledge of FERPA guidelines and an ability to talk in accordance with federal statutes with parents and others concerned about a student’s welfare.

Ability to effectively use and assist others with advising technologies.

Ability to collaborate on projects and handle conflict in a professional manner.

Ability to forge and foster a professional relationship with academic department chairs and advocate for students when appropriate.

Minimum Required Experience

Bachelor’s degree and any combination of experience and education that provides the competencies necessary to successfully discharge the duties and responsibilities assigned to the position.

Preferred Qualifications

Knowledge of the College of Humanities and Sciences.

Knowledge of University Academic Advising software

Position Details

Position Title:

Academic Advisor II

Position Number:



Humanities & Sciences/Dean

Work Schedule:

Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.



Current employee’s rate of pay for this position will be determined by the staff compensation plan and will minimally be this posted salary. For questions and details regarding the staff compensation plan

, email the Compensation Department

Union Affiliation:

Montana Federation of Public Employees (MFPE)

Probationary Period:

Six months minimum

Benefits Include

Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:

References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:

Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Company info

The University of Montana
Website :

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