The New York City Department of Education
Brooklyn, NY, United States
Contract Management, Education
This title is in a civil service competitive class that is subject to examination.
Position is only open to applicants with permanent NYC civil service status as Contract Specialist
who apply for the Contract Specialist
civil service examination.
The filing period for the exam is 11/06/2019 - 11/26/2019.
Information regarding NYC civil service exams can be found on the DCAS website below:
(Those who previously applied need not re-apply)
The Early Childhood Contract Specialist will join a team that plays a critical role in supporting the City’s EarlyLearn/3-K/Pre-K programs. Under the supervision of the Associate Director, Early Childhood Procurements, the Early Childhood Contract Specialist formalizes Universal Pre-Kindergarten contracts for the Division of Contracts and Purchasing (DCP). The Early Childhood Contract Specialist reviews solicitation and contracts, source selection plans, acquisition plans, price negotiations, contract type and supporting documentation for the Early Childhood Procurements office. Duties include drafting proposals and conducting vendor outreach. Performs related work.
Associate Director, Early Childhood Procurements
Community-based early child care education service providers, Division of Early Childhood Education (DECE), NYC Comptroller’s Office, Mayor’s Office of Contract Services (MOCS), HHS Accelerator, and other internal and external stakeholders.
Analyzes procurement procedures to identify opportunities to improve and meet best practices and makes recommendations to supervisory staff for process upgrades.
Reviews contract documents submitted by clients to ensure conformity and compliance with the Department’s rules and regulations.
Makes final evaluation of proposals and determines contract strategy.
Develops and monitors project management timelines and spreadsheets and coordinates contract specifications. This includes developing descriptions and specifications in an effort to establish routine requirements.
Reviews statistical data and documents for sufficiency of authority and work plan/budget.
Performs appropriate background checks, including review of PASSPort Questionnaires and Office of Equal Opportunity data.
Drafts documents and prepares contract specifications for Panel for Education Policy approval.
Monitors operations of DCP/Office of Legal Services (OLS) systems to initiate contract drafting and the signature process.
Acquires other required documents, e.g., PASSPort Certificate of No Change, Insurance Certificate, Doing Business Data Form, etc.
Manages preparation of contract packages for registration with NYC Comptroller’s Office.
Supports contracting initiatives for special projects assigned by supervisory staff.
Follows up with DOE and non-DOE offices to ensure that all duties above are performed properly.
Performs all research and administrative functions related to the above and other duties as assigned.
A baccalaureate degree from an accredited college and six months of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
A four-year high school diploma or its educational equivalent and four years of full-time, satisfactory professional, technical, or administrative experience in one or more of the following fields: program evaluation, contract negotiation/management, fiscal/financial management, or project management; or
Education and/or experience equivalent to “1” or “2” above.
Highly skilled in Microsoft Outlook, Word, and Excel.
Ability to adhere to multiple deadlines and experience working in competitive procurements.
Excellent organizational and interpersonal skills.
Ability to work in a proactive and independent manner.
Proficiency in Microsoft Office applications and internet research tools.
Internal candidates preferred.
(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not make less than their current salary.)
Please include a resume and cover letter with your application.
Applications will be accepted through
, 2019 until 3:00 p.m.
NOTE: The filling of all positions is subject to budget availability and/or grant funding.
This position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.
AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of the Department of Education of the City of New York to provide educational and employment opportunities without regard to race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. Inquiries regarding compliance with this equal opportunity policy may be directed to: Office of Equal Opportunity, 65 Court Street, Room 1102, Brooklyn, New York 11201, or visit the OEO website at http://schools.nyc.gov/OEO
Brooklyn, New York, United States
The New York City Department of Education
Website : http://schools.nyc.gov/default.htm