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Job Details

EXEC SECRETARY

Company name
Central Michigan University

Location
Mount Pleasant, MI, United States

Employment Type
Full-Time

Industry
Administrative, Education

Posted on
Jan 20,2019

Valid Through
May 05,2019

Profile

Duties performed are of a complex and varied secretarial/administrative nature in the Department of Sociology, Anthropology and Social Work. This position requires a high degree of decision-making, confidentiality and independence of action. This is the most senior level office professional position and while it incorporates elements of other levels, it has a majority of effort associated with more complex administrative support services.

Required Qualifications

High school diploma or

GED

Four years of qualifying experience or a combination of education and experience that equates to four years.

Experience with Microsoft Word.

Customer service experience.

Spreadsheet and/or database experience.

Organizational skills with strong attention to detail.

Demonstrated positive interpersonal skills.

Effective verbal and written communication skills.

Ability to project a positive attitude.

Ability to manage multiple projects and meet deadlines with accurate results.

Ability to compose, proofread and edit correspondence.

Ability to perform the essential functions of the job.

Preferred Qualifications

Knowledge of specific software programs and/or mainframe/systems skills may be desired by the hiring department. (i.e. Excel, Access,

SAP

Demonstrated ability to design/maintain web pages may be desired.

Duties & Responsibilities

Chair support, including scheduling and correspondence.

Acts with high degree of independence as liaison with students, visitors, faculty, staff and other individuals both on and off campus.

Coordinates and monitors work flow of another office professional and student office assistants.

Maintains and analyzes set of complex budgetary records for several accounts by performing bookkeeping-related duties such as reconciling, monitoring, making and tracking expenditures.

Processes faculty, staff and student payroll and maintains all associated records.

Interviews, hires, schedules and supervises student office assistants.

Prepares and tracks faculty travel reimbursement vouchers, and maintains records pertaining to faculty travel and discretionary fund budgets.

Budgeting paperwork for faculty grants.

Purchasing and maintenance of associated records.

Holds departmental credit card.

Reconciles credit card statement monthly, maintains credit card receipts and associated records, utilizes account maintenance software to properly assign credit card expense to correct accounts.

Curricular material preparation, distribution and tracking.

Maintains departmental Master Course Syllabi.

Proofreads Bulletin copy to ensure curricular changes have been updated.

Prepares internal departmental enrollment reports.

Prepares paperwork for Vending Fund reimbursement, including all associated paperwork and file maintenance.

Prepares independent contractor agreements.

Creates and maintains personnel records.

Assists with personnel-related activities.

Organizes departmental searches.

Assists chair with class scheduling, and all class schedule changes.

Student scholarship preparation and processing.

Assists students with complicated, non-routine registration issues.

Coordinates departmental events.

Departmental website oversight

Maintains department equipment inventory documentation.

Other duties as assigned.

Supervision Exercised

None.

Message to Applicants

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

Employee Group

Office Professional

Staff Pay Level

6

Pay Range

$14.36-$23.87

Division

Academic Affairs

Department

Sociology, Anthropology & Social Work

Position Status

Regular

Position End Date

Employment Status

Full-Time

FTE

1.0

Position Type

12 month

Weekly Work Schedule

Monday – Friday, 8:00am – 5:00pm; evenings and weekends as required

At Will?

No

Location

Mount Pleasant, MI

About the Department

About CMU

Founded 125 years ago, Central Michigan University is a major, national university with 26,000 students, more than 30 remote locations in the U.S. and Canada, and 225,000 alumni worldwide.

CMU

offers more than 200 academic programs at the undergraduate, master’s, specialist and doctoral levels. Academic excellence is found in programs considered among the best in the nation, such as engineering, information systems, neuroscience, physician assistant, physical therapy, sales, logistics, fashion merchandising and design, advertising, marketing, public relations, and broadcasting. Central has been a pioneer in extended learning for nearly 50 years, and its online programs for undergraduates and the military, as well as its online

MBA

and online graduate education for teachers and school leaders, are nationally ranked.

Central Michigan University expands its academics with immersive, hands-on opportunities such as research, volunteering, study abroad, internships and leadership experiences.

The fourth-largest university in Michigan began with the mission of addressing a demand for teachers prepared and qualified to lead classrooms and educate future generations. That commitment to fulfilling unmet needs continues today through many newer programs, including our College of Medicine, which in May 2017 graduated its first class of doctors dedicated to serving medically underserved communities.

Employees have access to fitness facilities and a nationally recognized wellness program as well as health care and benefits that exceed regional, state and national norms.

With student-athletes who are expected to perform equally well in the classroom and on the field,

CMU

is a member of the

NCAA

Division I Mid-American Conference.

CMU

Athletics regularly earns accolades for student excellence in the classroom (almost 30 percent of our students were honored in spring 2017 for GPAs of 3.5 or higher) and on the field, with frequent men’s and women’s championship seasons in sports such as football, basketball, gymnastics, field hockey, soccer, baseball and softball, and wrestling.

Central is located in a quaint, tight-knit community in the heart of central lower Michigan. Our community offers a robust mix of outdoor opportunities, family attractions, and restaurants and brew pubs. Mount Pleasant’s small-town life is complemented by cultural activities on campus, including concerts, plays and guest speakers. Mount Pleasant is an hour or two from most Michigan destination spots, including Detroit, Grand Rapids, Lansing and Ann Arbor, as well as the state’s sunset beaches, golf and ski resorts, and our famous “Up North” communities, state parks and lakes.

EEO Statement

CMU

, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community.

CMU

does not discriminate against persons based on age, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex-based stereotypes, sexual orientation, transgender status, veteran status, or weight (see http://www.cmich.edu/ocrie

If you wish to see “EEO is the Law” posters, please click here

Posting Begins

01/20/2019

Posting Ends

01/27/2019

Open Until Filled

No

Company info

Central Michigan University
Phone : 989-774-4000
Website : http://www.cmich.edu

Company Profile
Check out everything CMU offers, whether you're a high school student exploring college options, transferring from another institution, interested in graduate programs, serving in the military and want to complete your degree, or returning to college as a working professional. Established in 1892, CMU is one of the nation's 100 largest public universities and offers more than 200 academic programs at the undergraduate, master's, specialist and doctoral levels. They include nationally recognized programs in entrepreneurship, journalism, music, audiology, teacher education, psychology and physician assistant

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