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Job Details

Program Coordinator I Industrial Technology of Missoula College

Company name
The University of Montana


Missoula, MT, United States

Employment Type


Posted on
Jan 20,2019

Valid Through
May 05,2019

Apply for this job


Industrial Technology of Missoula College

invites applications for a

Program Coordinator I

to support faculty, staff, and students located at the West Campus of Missoula College (position is located at 2995 37


Ave W.). The primary roles of the position is 1) student recruitment, advising, and support and 2) program administrative support for faculty, program directors, and the department chair of Industrial Technology.

This position will work with admissions to ensure effective and quality recruitment of students; provide advising for students, including individual advising meetings, conducting general program information sessions, and participating in new student orientation programs; assists with necessary student processes related to admissions, registration, financial aid, student accounts, and etc.; manage fiscal activity related to accounts payable function; provide oversight of Industrial Technology funds; and prepare fiscal reports as needed for Program Directors and Department Chair.

This position requires incumbent to develop a working knowledge of University of Montana academic policies and procedures; develop a working knowledge of Banner, proprietary Advising Software (DegreeWorks), GrizMart, ProCard, UMDW; and develop a working knowledge of the courses, certificates, and degrees offered through Industrial Technology.

Required Skills

Ability to learn in detail programs involving transfer education, career-technical education, developmental education, and community education.

Ability to learn the University of Montana General Education curriculum, MUS Core, and other graduation requirements.

Ability to advise students regarding a myriad of issues from course selection to withdrawals and reinstatements to support services such as tutoring and counseling.

Familiarity with Missoula College and University of Montana academic policies and processes.

Ability to collaborate on projects and handle conflict in a professional manner.

Ability to forge and foster a professional relationship with academic department chairs and advocate for students when appropriate.

Knowledge of Missoula College and University of Montana campus services offices.

Excellent communication skills including listening and feedback skills.

Knowledge in use of computer software programs for word processing (MS Word), spreadsheets, (Excel), computerized calendars and e-mail (MS Outlook).

Minimum Required Experience

High school diploma (or equivalency) in addition to two (2) years of closely related experience; or any combination of experience and education that provides the competencies necessary to successfully discharge the duties and responsibilities assigned to the position.

Preferred Qualifications

Bachelor's degree

Related work experience in higher education.

Previous work experience in admissions, recruitment, or student advising.

Familiarity with University of Montana student resources.

Working knowledge of University specific programs (e.g. Banner, CyberBear, GrizMart, etc.).

About the Industrial Technology and the UM

The mission of the Department of Industrial Technology is to provide the regional workforce with credentialed, skilled, and competent entry-level technicians, and to be responsive to emerging workforce needs. The Department encourages the development of teamwork and interpersonal communication skills required in the workplace. It also stresses the importance of a strong work ethic and the value of continuing education and lifelong learning. The instruction for the Department of Industrial Technology Certificate of Applied Science and Associate of Applied Science (A.A.S.) degree programs are primarily delivered at the West Campus. Some instruction is delivered at the River Campus or Mountain Campus.

The University of Montana provides a culture that values hard work, intellectual curiosity, diversity, collegiality, innovative thinking, and teamwork, making it a great place to grow and develop professionally. The University of Montana is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its essential values of innovation and creativity, impact, openness, and partnership.

Position Details

Position Title:

Program Coordinator I

Position Number:



Industrial Technology of Missoula College

Work Schedule:

Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year.



Current employee’s rate of pay for this position will be determined by the staff compensation plan and may be different from the posted salary.

For questions and details regarding the staff compensation plan, email the Compensation Department

Union Affiliation:

Montana Federation of Public Employees (MFPE)

Probationary Period:

Six months minimum

Benefits Include

Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.

Criminal Background Investigation is required prior to Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference

Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References:

References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing:

Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

Company info

The University of Montana
Website :

Company Profile
Nestled in the heart of western Montana’s stunning natural landscape, the University of Montana is a place where top-tier students, educators and researchers from across the country and around the globe come and thrive. UM is located in Missoula, Montana’s second-largest city with a population of 80,000 residents. The University draws a diverse population to Missoula and helps cultivate an educated, engaged and vibrant community.

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