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Job Details

Administrative Coordinator - Advanced Science Research Center

Company name
The City University of New York- Citizenship and Immigration Project (CUNY)

New York City, NY, United States

Employment Type

Administrative, Education

Posted on
Jan 28,2019

Valid Through
May 13,2019

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The Graduate Center, CUNY is the focal point for advanced teaching and research at The City University of New York (CUNY), the nation's largest urban public university. With over 35 doctoral and master’s programs of the highest caliber, the Graduate Center fosters pioneering research and scholarship in the arts and sciences and prepares students for careers in universities and the private, nonprofit, and government sectors. The Graduate Center’s commitment to research and scholarship for the public good is exemplified by its more than 30 centers, institutes, and initiatives, including its Advanced Science Research Center (ASRC), a 200,000 square-foot facility in upper Manhattan, designed to promote collaboration among scientists in five areas of global research and innovation: nanoscience, photonics, structural biology, neuroscience, and environmental sciences.

The Graduate Center (GC) benefits from highly ambitious and diverse students and alumni—who in turn teach hundreds of thousands of undergraduates every year. Through its public programs, the Graduate Center enhances New York City’s intellectual and cultural life.

The ASRC seeks an Administrative Coordinator who will serve as liaison between the ASRC Executive Director and Deputy Executive Director. The incumbent will also assist CUNY and ASRC staff with administrative matters. This position reports to the Dean for the Sciences and Research.

Duties include but are not limited to:

Assists in the management and tracking of Collaborative Institutional Training Initiative Program (CITI) trainings.

Assists the Director of Sponsored Programs Administration with employees appointed through the CUNY Research Foundation (RF) and communicates with the RF’s Office of Human Resources; processes new hire and rehire employee packets, submits I-9 and e-Verify documentation and assists with ePAF submission for employees on RF payroll; tracks time and leave requests for RF employees.

Assists with coordination of ASRC documentation management in compliance with institutional, state, federal and accrediting agency guidelines; conducts a weekly compliance check through the Visual Compliance database.

Establishes and maintains the appointment schedule and calendar for the Executive staff.

In collaboration with the Research Integrity Officer, designs, facilitates and tracks Responsible Conduct of Research training; works closely with CUNY Office of Research Compliance support staff; Export Control Officer; Conflict of Interest Officer; and Research Integrity Officer to ensure integrated compliance effort; updates and maintains the Research Compliance portion of the ASRC website;

Maintains office and committee policies and standard operating procedures, ensuring they are up to date and in compliance with institutional, state, federal and accrediting agency guidelines.

Manages ASRC Executive Office time and leave requests and calendar; receives all time and leave requests;

Manages the ASRC-Tower suites including scheduling and invoicing.

Responsible for p-card purchasing and reconciliation for administrative staff; maintains inventory and office supplies; anticipates office needs and places and expedites orders when necessary for Administrative Core, SPA, Budget, Communications and Marketing; distributes and stores supplies.

Reviews research compliance protocols for correlative activities, completeness and compliance with applicable guidelines and institutional policies, prior to review by applicable committees; conducts a weekly compliance check through the Visual Compliance database.

Updates office databases, lists, and files to ensure completeness and accuracy; maintains department archives and collections; updates and maintains information on departments’ websites and ASRC internal directory.

Performs other duties as assigned.


Bachelor's Degree required.


Supports projects, initiatives, and activities that impact an academic or administrative department.

Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

May supervise office staff and student workers.

Performs related duties as assigned.

Job Title Name: Administrative Coordinator


Assistant to HEO




Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


Click on Apply Now below which will bring you to the registration screen. If you are a new user, you must register to apply. If you already have a user ID, please use your existing ID to apply. Make sure to upload a cover letter, resume, and contact information for three (3) professional references (name, title, organization, phone number, and email). Please upload all documents in Word or PDF format as one file.


February 15, 2019


CUNY Job Posting: Managerial/Professional


CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job Title:

Administrative Coordinator - Advanced Science Research Center

Job ID:



Graduate Center



Company info

The City University of New York- Citizenship and Immigration Project (CUNY)
Website :

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