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Are You Using an Effective Thank You Letter?

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Perfect. Your cover letter and resume secured an interview, and the interview went brilliantly. You're confident they are interested in you. Now, you just have to wait for the offer, right? - Wrong.

Don't stop the campaign yet. It is a known fact that many hiring decisions rest on which candidate sends a thank you letter. Put the situation in perspective. Imagine a hiring manager, undecided between two ''equally'' qualified candidates. Then, one candidate sends a well-written thank you note and the other doesn't. Who do you think will receive the job offer? Aside from the fact that a thank you letter is a marketing tool, it is common courtesy for job seekers to send a letter to all interviewers. Hiring managers know that those who send a letter are informed and following standard protocol. Timeliness is also important. It is best to write your letter and to send it within 48 hours of your interview.

So how do you create an effective, unique thank you letter that will demonstrate that you remain interested in the position? In an effective thank you letter, there are three or four paragraphs. The best advice is to make sure the letter is unique.

Make sure you address the letter to the person(s) who interviewed you. Include the interviewer's name, title, organization, and complete mailing address. Ensure correct spelling of all names; if you are unsure of spelling, you may be able to obtain this information from the district's secretary.

The following describes what information to include in the letter, paragraph by paragraph.

Opening Paragraph. Express your appreciation for the interviewer's time and the opportunity to meet.

Second Paragraph. Reinforce your understanding of the job's requirements and emphasize your qualifications. Include any information you forgot to mention in the interview, if necessary (but be brief). Maybe include additional information about any research you did after the interview. Express appreciation for any opportunities presented during the interview, such as touring the school, meeting other faculty members, or reviewing specific school situations. Re-emphasize your most important skill and qualification and how you expect to contribute to the school or district.

Third paragraph. Use an additional paragraph if you need to correct any significant misunderstanding that may have occurred during the interview. Alternatively, use this paragraph to counter any objection the interviewer raised about an aspect of your background or current situation. Be extremely careful wording this information.

Final paragraph. Express continued interest in the position and the school district.

For further help with your resume and thank you letter, contact A+ Resumes for Teachers.

About the Author

Candace Davies, Owner of A+ Resumes for Teachers, is a Global Career Management Professional dedicated to assisting educators worldwide to leverage their strengths, accomplishments, and unique selling points to capture their dream position. Her team has successfully assisted 3000-plus education professionals by transforming their talents into concise documents that secure numerous interviews, leading to excellent job offers. Candace is certified as a Professional Resume Writer, Certified Employment Interview Professional, Certified Interview Coach, Certified Electronic Career Coach, and Certified Career Coach. Please visit her website at, send her an email to, or call toll-free 877-738-8052.
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